Statement of Cancellation Policy Regarding COVID-19
Crystal Gateway Marriott
As the host hotel for the Chinese American WWII Veterans Recognition Project and as the headquarters for most of our honored veterans, families, friends, and guests, the Crystal Gateway Marriott strongly considers the well-being of our group and their associates to be of paramount importance. Like us, they are closely monitoring the Centers for Disease Control and Prevention and World Health Organization’s statements regarding the novel coronavirus (COVID-19) cases and following guidelines from these agencies and the local health departments in Washington, DC and the surrounding areas.
The hotel management has provided the following statements concerning cancellations:
If guests with reservations cancel before the deadline on their own — Please have them cancel at least 72 hours prior to arrival or if they are traveling from an affected area that has a travel restriction, they can cancel within 72 hours.
If guests with reservations cancel as a result of the Congress (not us) cancels this event; also, will we get our deposit back? —This is covered under our IMPOSSIBILITY CLAUSE. It would fall under government regulations.
If guests with reservations have to cancel because DC is quarantined — If Arlington, VA is quarantined, and hotel is unable to host the event then there would not be a cancelation fee.
IMPOSSIBILITY
The performance of this Agreement is subject to termination without liability upon the occurrence of any circumstance beyond the control of either party – such as acts of God, war, government regulations, disaster, strikes (except those involving the employees or agents of the party seeking the protection of this clause), civil disorder, or curtailment of transportation facilities – to the extent that such circumstance makes it illegal or impossible to provide or use the Hotel facilities. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical – but in no event longer than ten (10) days – after learning of such basis.